ASEAN IVO Phase II
Call for Proposals 2025
As ASEAN IVO’s mission states, ASEAN IVO is always advancing activities which are not only following the SDGs, but also focusing on the Environment, Society, and Governance (ESG). Furthermore, in any activity, carbon neutrality is also a target for ASEAN IVO. Topics for advancing collaborative projects are adopted under said considerations and these ICT-based projects are to realize these goals.
ASEAB IVO Phase II is a new program, which provides ICT solutions for specific regional needs or environmental or social problems. They can be feasibility study, or practical application research and development that has a concrete view to social implementation by taking advantage of the characteristics of the ASEAN region while ASEAN IVO is conducting fundamental research on constructing applications or systems to provide solutions in small scale for specific regional needs or environmental or societal problems. Projects would ideally have a strong outlook to conduct a demonstration by the final year through feasibility studies, and the demonstration should be acceptable to wider society. Proposals from all technical fields are welcome and they will be evaluated on the potential benefit of the output.
ASEAN IVO Phase II -- Call for Proposals 2025 is now open to all members of ASEAN IVO to make new projects in the ICT field starting from August 2025. Please fill in the Proposal Form and submit it to the ASEAN IVO Secretariat.
ASEAB IVO Phase II is a new program, which provides ICT solutions for specific regional needs or environmental or social problems. They can be feasibility study, or practical application research and development that has a concrete view to social implementation by taking advantage of the characteristics of the ASEAN region while ASEAN IVO is conducting fundamental research on constructing applications or systems to provide solutions in small scale for specific regional needs or environmental or societal problems. Projects would ideally have a strong outlook to conduct a demonstration by the final year through feasibility studies, and the demonstration should be acceptable to wider society. Proposals from all technical fields are welcome and they will be evaluated on the potential benefit of the output.
ASEAN IVO Phase II -- Call for Proposals 2025 is now open to all members of ASEAN IVO to make new projects in the ICT field starting from August 2025. Please fill in the Proposal Form and submit it to the ASEAN IVO Secretariat.
1. Topics
Any ICT solutions which focus specific regional needs or environmental or societal problems in every area such as Food, Environment Protection and Disaster Prevention, a Secure and Smart Community, Health and Welfare, etc.
2. Important Dates
- Deadline for proposal submission: July 14, 2025
- Evaluation period: July 2025
- Notification of results: August 2025
Note: since this Call is a first trail to ASEAN IVO Phase II, the time schedule is different from usual ASEAN IVO projects.
3. Application
The institution of the applicant should be an ASEAN IVO member, and the applicant should be the project leader. Non-members can submit proposals for new projects as project leaders, but they must apply for membership and obtain approval before the deadline for proposal submission.
The members of the proposed project must be at a minimum 2 institutions total, and from at least 2 different countries in the ASEAN region.
The members of the proposed project must be at a minimum 2 institutions total, and from at least 2 different countries in the ASEAN region.
- Multiple institutions from one country as well as NICT and other Japanese institutions are also welcome to be members of a project team but will not count towards this minimum requirement.
- Institutions that are not members of ASEAN IVO can also be members of the project team.
All institutions of project members should provide a “Certificate Letter” to certify the researchers of the institution have been authorized as project members to join the project team and the institution is ready to sign a “Collaborative Research and Development Agreement” for ASEAN IVO project.
4. Budget
Max. 80,000 US$/project/year
The budget allocation is subject to change based on NICT’s fiscal year budget situation.
Note: the budget should be spent complementally by the end of March 2026 due to NICT’s fiscal year budget situation.
The budget allocation is subject to change based on NICT’s fiscal year budget situation.
Note: the budget should be spent complementally by the end of March 2026 due to NICT’s fiscal year budget situation.
5. Projects
1 or 2 projects will be selected in total.
The duration of the project can be from 12 to 24 months. If the duration is more than 12 months, the project will be reviewed once by the Steering Committee.
The duration of the project can be from 12 to 24 months. If the duration is more than 12 months, the project will be reviewed once by the Steering Committee.
6. Review and Selection
A review committee will evaluate each submission from the following viewpoints. In some cases, modifications may be recommended.
- Proposal concept, significance, quality and efficiency of the implementation and the management
- Benefits of the solution in the applicant country and the ASEAN region
- Potential to generate sustainable community practices or business models with future development
Selected proposals will be published on the ASEAN IVO website. Members of the selected projects, especially project leaders, are asked to cooperate with NICT for administrative procedures.
7. Other Financial Support
In addition to the support of ASEAN IVO Phase II, other financial support for your project is welcome. For example, this can be a matching fund from the institution of the applicant or a public fund or another source.
8. Intellectual Property
Among the project products produced by the collaborative research and development, the intellectual property of any product that is independently created by a researcher or researchers of one institution shall be solely reserved by that institution.
Among the project products produced by the collaborative research and development, the intellectual property of any product that is jointly created by researchers of more than one institution shall be jointly held by those institutions.
Among the project products produced by the collaborative research and development, the intellectual property of any product that is jointly created by researchers of more than one institution shall be jointly held by those institutions.
9. Open Source and Data Sharing
ASEAN IVO envisions an acceleration of innovation that can be achieved by open access to technologies and information. For this purpose, it is highly recommended that research data is made available between ASEAN IVO members, if it is appropriate and practicable, and researchers are encouraged to consider open source development or make use of shared platforms.
10. Project Review and Reports
There is a progress report in the first year and a project review in the second year, if the duration of the project is more than 12 months (1 year).
The following reports will be required:
The following reports will be required:
- Progress reports once a year.
- A final report at the end of the project.
11. Notes about Submission
Institutions in non-ASEAN regions can be a member of your project, but the budget provided by NICT can only support the institutions of project members which are located in the ASEAN region.
Personnel expenses should not be included in your proposal, because the budget provided by NICT cannot support personnel expenses for your project.
12. Submission
For submission, please send all documents of your proposal to ASEAN IVO Secretariat (asean_ivo_sc_nict@ml.nict.go.jp).
The submission has two parts.
The first part is to provide basic information for your submission, for which there is a Check List, Applicant Information and Project Members Information.
The second part is to send the necessary documents including “Certificate Letter”, “Project Summary” and “Project Proposal”. Please prepare the document “Certificate Letter” in PDF format, and the documents “Project Summary” and “Project Proposal” in both MS Word and PDF formats before your submission.
The submission has two parts.
The first part is to provide basic information for your submission, for which there is a Check List, Applicant Information and Project Members Information.
The second part is to send the necessary documents including “Certificate Letter”, “Project Summary” and “Project Proposal”. Please prepare the document “Certificate Letter” in PDF format, and the documents “Project Summary” and “Project Proposal” in both MS Word and PDF formats before your submission.